This privacy notice provides information about the personal data that we may collect about you, how and why it is collected, how it will be used and who it will be shared with.

It also explains what your personal data rights are and how to stop the use of your personal data for direct marketing purposes. The policy may need to be changed in the future and we will keep you informed of any significant changes. Your personal data is being collected by Panton McLeod Limited.

When we collect and process your personal data we must do so according to the General Data Protection Regulations (GDPR). This lists the legal bases when we may collect that personal data. These bases include:

• Consent – We can collect your personal data based on your consent such as when you tick a box to receive e-mail marketing.

• Contractual Obligations – We may need to collect your personal data to be able to provide our contractual obligations to you such as your work address so that we can provide contract information to you..

• Legal Obligation – We may need your personal data to be able to comply with the law. We may need to do this to pass the personal data onto law enforcement agencies required to prevent fraud on as a result of a court order.

• Legitimate Interest – We may need your personal data to undertake our legitimate interest that you might reasonably expect as part of operating our business, as long as this legitimate interest is not overridden by your own interest, rights or freedoms. This means that we may contact you to provide you with information about similar products and services that we feel may be suitable for you.

We collect your personal data;

• When you contact us to arrange the supply of our products or services

• When we are in negotiation with you to supply our products or services

• When you contact us with queries about our products or services

• When you contact us with compliments or complaints

• When you have given permission to a third party for them to supply your information with us

We may hold the following personal data about you:

• Your name

• Your job title

• Your employer

• Your e-mail address

• Your telephone number

• Your work address

We want to be able to provide products and services to you that we think you may benefit from. The GDPR enables us to do this as part of our legitimate interest in providing the highest possible levels of service. We may do this by e-mail, text or telephone.

We do not share personal data with anyone else unless it is a legal requirement to do so such as the result of a court order.

You have the right to:

• Request access to the personal data we hold about you, free of charge in most cases (To request a copy of the information that we hold about you please contact us at, Panton McLeod, Amanzi House, Block 2, Tweedbank Industrial Estate, Galashiels, TD1 3RS or e-mail info@pantonmcleod.co.uk).

• Have any personal data we hold on you erased under certain circumstances such as if you withdraw your consent or the purpose for which the personal data was originally held is no longer valid.

• Request that we stop using your personal data for direct marketing purposes completely or using certain media such as text (details of how to achieve this can be found under the “How to stop the use of your personal data for direct marking purposes”).

• Request that any consent-based marketing is stopped if you wish to withdraw that consent.

• Ask us to stop processing personal data based on our legitimate interest for reasons connected to your personal situation. We will do this unless we believe that we have an overriding legitimate interest to carry on processing your personal data.

If we decide that we will not act on your request we will confirm the reason for this.

To be able to make sure that we are protecting your personal data, and where it cannot be determined otherwise, we will ask you to verify your identity before continuing with any request under your rights or that any third party that is acting on your behalf has your permission to do so.

You can stop the use of your personal data for direct marketing communications from us by

• Clicking on the unsubscribe link at the bottom of every marketing e-mail that we send you;

• Writing to us, Panton McLeod, Amanzi House, Block 2, Tweedbank Industrial Estate, Galashiels, TD1 3RS or; e-mail info@pantonmcleod.co.uk

Please be aware that you may continue to receive marketing communications for a short period of time (and a maximum of 30 days unless we notify you otherwise) until the preferences have been applied to your personal data